Investor conferences, run from one place
Nexa Conference is the operations system for corporate-access and events teams. From the first invitation to the last feedback form: who meets whom, when and where, who needs a translator, a visa or a room, and what is happening on the floor right now.
From one sentence to a conference
Describe the event in a sentence and start from a template, or copy last year’s conference to new dates. Days, sections, rooms and slots are then yours to shape, with a checklist of what is left to do.
- Attendees straight from Nexa CRMEvery attendee is a real CRM person. Add people from the directory or enrol a whole CRM list at once.
- Roles worked out for youCRM contact and account types map to investor and corporate roles, and corporates link to their CRM accounts.
- Preferences already knownBadge names, dietary needs and passport details kept in the CRM come along too.
The meetings people asked for, without the spreadsheet
Investors rank the corporates they want to meet. Nexa Conference allocates the meetings by your rules and priorities, then lets you fine-tune by hand, checking every move for conflicts.
- Automatic allocationRanked wishes, priority weights and one-on-one rules, applied across the whole event.
- A schedule you can seeDrag and drop with conflict checks, plus a bird’s-eye view of the entire conference.
- Translators, matchedTranslators are matched to meetings from the languages the attendees speak.
- Checked, then publishedChecks for clashes, double bookings and missing details, each linking to the fix, before attendees see the schedule in the Companion. Every publication is kept in a publish history.
Illustrative allocation results for one conference.
Everything around the meetings, handled
Visas
Visa needs tracked and visa letters produced, so nobody is stuck at the border.
Hotels and dietary needs
Hotels and rooming lists, and every attendee’s dietary needs, shared with Nexa CRM.
Activities and transfers
Dinners, site visits and transfers before and after the event, with sign-in sheets.
Itineraries in bulk
A personal itinerary for every attendee as PDF, Word or CSV, generated and sent in one go.
Badges, door and sign-in sheets
Made from your own Word templates, as PDF or Word, so they look exactly as you want.
Branded emails
Invitations and updates in your brand, with one-click “interested”, “not interested” and withdraw links.
The conference in every attendee’s pocket
The Companion opens on any phone from each attendee’s personal link and can be added to the home screen: no password to remember and no app store download. Your team can revoke a link at any time.
- RegistrationProfile, dietary needs, meeting preferences and travel details, approved by your team before they go live.
- Their own itineraryPlus the schedule, the venue map and floor plans, always as last published.
- Announcements and messagesAnnouncements reach attendees’ phones within seconds, and they can message your team back.
- FeedbackStar ratings for each meeting and a short form for the conference.
Calm control when the doors open
A live view of the conference, and the tools to deal with whatever the day brings.
Messages, fast
Attendees message your desk from the Companion, and their messages arrive within seconds.
Operations desk
An incident log and on-call roster, so every issue has an owner.
Broadcasts and messages
Tell everyone at once, see who has read it, and answer individual questions.
Attendance on the day
Attendance recorded meeting by meeting, so you always know who turned up.
Ask, with a lockdown
“Which clients have no meetings booked?” Changes come on a card you approve, and while the event runs Ask only looks things up unless you allow changes.
Feedback and history
Feedback on every meeting, and a full, exportable history of who changed what and when.
Nexa Conference, screen by screen
Click any screen to see it full size. Screens show illustrative content only.
Conferencing, integrated with Nexa CRM
Tell us about the events you run and we can modernize the approach, from invitation to feedback.